Farnah HR Consulting 

Farnah Consulting 

Privacy Notice

Farnah HR Consulting, from hereinafter in this policy (“Farnah Consulting”, " Farnah HR Consulting", “We/we”, “Us/us”, “Our/our”) is an HR Consultancy business which provides HR support services to clients, prospective employers, employees’ and individuals seeking employment. In providing these services, Farnah Consulting must process personal data and sensitive personal data, so that it can provide these services. In doing so, Farnah Consulting acts as a “Data Controller”.

Personal data can be provided to us by the following methods:

• provision of HR Services by the execution a contract of service with a client;
• within an application, registration document for a particular suitable job role;
• we may collect your personal details from another source such as a job board or professional networking site for the execution of a contract of service;
• you have registered with or utilised during job searching activity, whether recently or in-line with the job boards data retention policy/s.

At all times, we must have a legal basis for processing personal data and will not share any personal data collected with any 3rd party; without explicit permission to do so.

For the purposes of providing HR services, we will only use personal data in accordance with this privacy notice. At all times we will comply with current GDPR/data protection laws that apply to the UK and any other country, where Farnah Consulting is providing service.

Collection and use of personal data  

(Purpose of processing and legal basis)

Farnah Consulting may collect personal data (which may include sensitive personal data) and will process personal data for the purposes of providing HR support services and/or employment finding services.

This will include for example;

• providing interim or contract HR services, by the execution of a contract of service;
• providing employment finding services;
• updating and securing our database/s;
• presenting a cv to a client for a particular suitable job role;
• developing and managing our services and relationships with clients and/or job seekers.

We may also send you marketing information and news via email/text. You can opt-out of receiving these at any time by an email to the “Data Officer” at hr@farnahconsulting.co.uk.

For the purpose of crime detection and investigation, we may be required to provide personal data for the purpose of investigating, reporting and detection and also to comply with laws that apply to us. We may also use your information during the course of internal audits to demonstrate our compliance with relevant industry standards.

The legal bases we rely upon, to enable Farnah Consulting to provide services are:

• explicit consent;
• where we have a legitimate interest;
• to comply with a legal obligation that we have;
• to fulfil a contract of service.

Legitimate interest

Where Farnah Consulting has a legitimate reason to process personal data that has been provided, we will ensure that the processing purpose is reasonable and is processed solely for the purpose of the service being provided, within the lawfulness, fairness and transparency principle. Where Farnah Consulting has relied on a legitimate interest to process personal data, our legitimate interests are as follows:

• managing and ensuing our database/s are up to date and secure;
• for the execution of a contract of service;
• keeping the employment seeker data up to date;
• providing employment related services to clients and employment seekers;
• contacting you to seek your consent, where it is required;
• giving you information about products or services, similar to those that you have used from us;
• to develop our business and inform you of our marketing strategies;
• to keep our records updated and to study how our website is used;
• to administer and protect our business and web presence (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting).

Recipient/s of personal data

Farnah Consulting will process personal data and/or sensitive personal data in the following circumstances:

• with clients, by the execution of a contract of service;
• with prospective employers, by providing personal data upon a cv;
• former employers whom we may seek references from;
• other recruitment agencies in the supply chain.

Statutory/contractual requirement

Farnah Consulting in providing certain services has certain legal and contractual requirements to collect personal data (e.g. right to work and paye legislation, and in some circumstances safeguarding requirements.)

Our clients may also require this personal data, and/or we may need personal data to enter into a contract of service. If you are unable to provide the personal data we need to collect, we may not be able to fulfil our contractual requirements or, in extreme cases; may not be able to provide our services.

Source of the personal data:

Farnah Consulting may have collected your personal data/sensitive personal data by the following means (Please note that this list is not exhaustive):

• a client, for the purpose of the execution of a contract of service;
• from a job board that you have registered with or utilised during your job search whether recently or in line with the job boards data retention policy/s;
• from a professional networking site;
• where it is publicly available;
• where your details have been referred to us by a colleague or former colleague or acquaintance;
• a referee whose details that have been previously provided to us.

Overseas Transfers

Farnah Consulting may transfer the information provided to us, to countries outside the European Economic Area (‘EEA’) or the European Union (‘EU’) for the purposes of executing a contract of service. We will take steps to ensure adequate protections are in place to ensure the security of the data being transferred.

Data Retention

Farnah Consulting will retain personal data only for as long as is necessary and/or for the purpose we collect it and/or for the execution of a contract of service.  We will delete personal data from our systems after 5 years, unless we believe in good faith that the law or other regulation requires us to retain it.

Where we have obtained explicit consent to process your personal/sensitive personal data, we will do so in line with the above. Upon expiry of that period we will contact you. Where your further consent is not given; we will cease to process personal data/ sensitive personal data and it will be securely destroyed.

Rights of the ‘Data Subject’

• the right to be informed about the personal data that Farnah Consulting processes;
• the right of access to the personal data that Farnah Consulting holds/processes;
• the right to rectification of your personal data;
• the right to erasure of your personal data in certain circumstances;
• the right to restrict processing of your personal data;
• the right to data portability in certain circumstances;
• the right to object to the processing of your personal data that was based on a public or legitimate interest;
• the right not to be subjected to automated decision making and profiling;
• the right to withdraw consent at any time.

Where explicit consent has been provided, enabling us to process personal data and sensitive personal data.  The ‘Data Subject’ has the right to withdraw that consent at any time by contacting the “Data Officer” at hr@farnahconsulting.co.uk.

There may be circumstances where Farnah Consulting will need to process personal data for legal or official reasons. Where this is the case, we will restrict the data to only what is necessary for the purpose of meeting those specific reasons.

If you believe that any of the Farnah Consulting processes are incorrect or incomplete, please contact us using the details above and we will take reasonable steps to check its accuracy and correct it where necessary.

You can also contact us using the above details if you want us to restrict the type or amount of data

we process about and/or for you, access your personal data and/or exercise any of the other rights listed above.

Cookies

We may obtain data from cookies. Cookies are small text files that are placed on a computer by websites that you visit. They are widely used in order to make websites work or work more efficiently, as well as to provide information to the owners of the site. Cookies also enable us to deliver more personalised content.

We only use the following types of cookies:

• strictly necessary cookies;
• cookies that are required for the operation of our website;
• analytical/performance cookies.

When cookies are collected, they allow us to recognise and count the number of visitors and to see how visitors move around our website; assisting us to improve how the web site works. Cookies are not collected by us to share with any 3rd party.

Cookies might be collected by a 3rd party in the event of viewing Farnah Consulting information via a non-Farnah Consulting web site. These web sites would typically be:

• LinkedIn;
• Facebook;
• Twitter.

Farnah Consulting may view information collected by the above web sites, for analytical/performance data only.

You may notice that sometimes, after visiting a website, you see increased numbers of adverts from the site you visited. That is because the website you visited has placed a cookie on your web browser.

Using that cookie and web analytic tools, the website owner will be able to show you adverts of 3rd party websites that they think you might be interested in. This cookie does not give access to your computer or mobile device, but may be able to identify you from your IP address.

There are specific I.T solutions, that will remove cookies from the hardware (Personal Computer) being used to visit the above web sites.

Google AdWords and Analytics

Farnah Consulting website uses Google Analytics for performance/analytical purpose. You may see Farnah Consulting in search results pages (using Google AdWords), on YouTube, in banner adverts on Gmail and on the Google Display Network. Google Analytics collects first-party cookies, data related to the device/browser, IP address and on-site/app activities to measure and report statistics about user interactions on our websites that use Google Analytics.

Any data collected will be used in accordance with our own privacy notice and Google’s privacy notice. If you do not wish to see ads, you can:

• opt out of Google’s use of cookies through Google’s Ads Settings;
• refuse the use of cookies by downloading and installing Google Analytics Opt-out Browser Add-on.

Facebook Remarketing

We also use targeted advertising technology to ensure that we only target relevant persons with adverts on their Facebook pages that are relevant to them. 

The data collected, for example: the pages you visit, which device you used and what actions you took, will be used in accordance with our own privacy policy, as well as Facebooks’ privacy policies. You can set preferences for how Facebook advertises to you, using your Facebook ad preferences.

Opting Out of Cookies

You can refuse to accept some or all cookies by modifying settings within your browser. For guidance on how to do this visit http://www.aboutcookies.org. However, if you block strictly necessary cookies, you may be unable to access certain parts of our website or other web sites.

If you wish to opt out of remarketing cookies, for guidance please visit https://optout.networkadvertising.org/?c=1

Log Files

We use IP addresses to analyse trends, administer the site, track users’ movements, and to gather broad demographic information for aggregate use. IP addresses are not linked to personally identifiable information.

Links to External Websites

Farnah Consultings’ website may contain links to external websites. Please be aware that Farnah Consulting is not responsible for the privacy practices of such other sites. When you leave our site, we encourage you to read the privacy statements of each and every website that collects personally identifiable information. This privacy statement applies solely to information collected by the Farnah Consulting website.

Sale of Business

If Farnah Consulting is sold or integrated with another business, your details may be disclosed to our advisers and any prospective purchasers and their advisers and will be passed on to the new owners of the business. Your consent will be sought prior to your information being transferred.

Data Security

Farnah Consulting takes every precaution to protect personal data that has been collected. These security measures include; firewalls, browser certification technology, encryption, limited access, passwords and many more. Only employees who need the information to perform a specific job role function (for example, consultants, our accounts clerk or a marketing assistant) are granted access to personal data that has been collected.

Farnah Consulting makes all reasonable efforts to safeguard your personal data. However, you should be aware that the use of email and the Internet is not entirely secure and for this reason the we cannot guarantee the security or integrity of any personal information which is transferred from you or to you via email/ the Internet.

If you share a device with others’, we recommend that you do not select the “remember my details” function, when that option is offered.

If you have any questions about the security of our website, you can email the “Data Officer” at hr@farnahconsulting.co.uk.

Changes to this Privacy Statement

We will update this privacy statement from time to time. When we do, we will post a notification on the main page of our website and we will also revise the updated date at the bottom of this page. We encourage users to frequently check this page for any changes to stay informed about how we are helping to protect the personal data we hold.

Complaints or Queries

If you wish to complain about this privacy notice or any of the procedures set out in it please contact the “Data   Officer” at hr@farnahconsulting.co.uk initially. You can also contact us on 01332 470176.

You also have the right to raise concerns with the Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/ concerns/, or any other relevant supervisory authority; should your personal data be unlawfully processed or if you believe that your data protection rights have not been adhered to.